Processing of Travel Authority to Travel Abroad (for active officials and employees)
Office / Division: Mayor’s Office
Classification: Simple (External Service)
Type of Transaction: Government to Public Officials and Employees
Who may avail: Public Officials and Employees under the jurisdiction of the Municipal Mayor
CHECKLIST OF REQUIREMENTS
| Checklist of Requirements | Where to Secure |
|---|---|
| 1. Letter request to the Municipal Mayor stating the specific purpose and type of travel authority abroad (official/personal) | Official or Employee |
| 2. Application for Vacation Leave (if the purpose of travel abroad is personal transaction) | Human Resource Management Office |
| 3. Clearance for monetary and property obligation | Human Resource Management Office |
HOW TO AVAIL OF THE SERVICE
| Client Steps | Agency Actions | Fees | Processing Time | Person Responsible |
|---|---|---|---|---|
| 1. Present the letter request for acquisition of travel authority (Note: please secure application of leave form if travel abroad is for personal transaction and clearance for monetary and property responsibility if travel abroad is more than one (one) month). | 1.1 Check the required document/s that is/are (if applicable). | None | 2 Minutes | Administrative Aide III (Clerk I) |
| 2. Processing for initial approval and signature of the Municipal Mayor. | 2.1 Facilitate for initial approval and signature of the Municipal Mayor. | None | 2 Minutes | Administrative Aide III (Clerk I) |
| 3. Preparation of Travel Authority (at HRM Office). | 3.1 Assess the required document (if necessary) and prepare the travel authority. | None | 2 Minutes | Human Resource Management Assistant |
| 4. Processing for final approval and signature of the Municipal Mayor. | 4.1Facilitate for final approval and signature of the Municipal Mayor | None | 2 Minutes | Administrative Aide III (Clerk I) |
| 5. Approval of documents. | 5.1 The Mayor affix his signature | None | 2 Minutes | Municipal Mayor of his duly authorized representative (if applicable) |
| 6. Release of the approved documents. | 6.1 Facilitate the proper release of the approved documents. | None | 1 Minute | Administrative Aide III (Clerk I) |